Executive Assistant (EA) – Sydney Based (with some travel)

Are you a highly organised stewardess or EA with impeccable time management skills?

 

Are you looking for a fast-paced Monday to Friday role?

Position Overview: MYS superyacht crew is looking for a talented Executive Assistant with at least 2 years of experience to support the director of a marine projects company. The ideal candidate will have either a strong EA background or previous senior superyacht stewardess  experience, and must be highly organised, proactive and solution driven. While marine exposure is preferred, it is not critical if the applicant can demonstrate aptitude and general understanding.

About the company: pioneer in marine project management and design, specializing in solutions for marine projects. The team is dedicated to pushing the boundaries of marine technology and engineering, delivering high-quality results on time and within budget.

Key Responsibilities

• Calendar Management – Taking full control of the Director’s calendar ensuring that meetings are effectively scheduled, and reminders set
• Travel Arrangements – Organising flights, accommodation, transfers for both domestic and international trips
• Email Management – Of multiple inboxes and prioritising key communication that requires attention
• Meetings – Setting agendas and recording meeting minutes
• Logistics – Organising deliveries and liaising with key stakeholders
• Project Coordination & Administration – Assisting in overseeing ongoing projects, preparing reports, obtaining fee proposals, contract review and ad hoc administrative tasks
• Finance – Managing expenses, forecasting and record keeping
• Personal Assistance – Handle various personal tasks including school drop off/pick up and other commitments and errands

What we’re looking for

• Experience as an Executive Assistant or Superyacht Stewardess / Residence preferably in a fast-paced, deadline-driven environment
• Flexibility with time and having the capacity to travel both domestically and internationally
• Excellent organisational and time management skills with the ability to multitask and prioritise effectively
• Exceptional written and verbal communication skills, with the ability to liaise confidently with all levels of the organisation
• Proficient in using Microsoft Office Suite
• Discretion and confidentiality when handling sensitive information
• Adaptability and the ability to thrive in a dynamic, changing environment
• Clean driving record and a reliable vehicle

What we offer

• Competitive salary and benefits package
• Opportunity to work on challenging and innovative projects
• Professional development and growth opportunities
• Collaborative and supportive work environment

Start: When Found

Salary: Depending on candidates experience level